Show me the Green: Managing your Money

Basic Reports you'll Always Need: 

We've been reviewing some of the infrastructure and tools you'll need as you grow and strengthen your green business. Here is a quick overview of the typical reports you'll use to show how much money your business is bringing in:

  • Balance Sheet
  • Profit and Loss Statement
  • Tax ID numbers
  • Organizing Documents

Balance Sheet
A balance sheet gives you a quick picture of what your business financial situation is. For example, do you know off hand how much money you've invested in your business? Do you know what the current situation for your incoming payments is?

You and other stakeholders' equity in the business is everything from the business cards you personally printed to spread the word about your business, to the new checks your partner ordered or brochures you printed up, to all investors' initial capital investment.

Assets are what the company owns that could be exchanged for cash: for example: cash, checking, savings, money market accounts, invoices that you've sent and are waiting for payment on (accounts receivable), loans that you've given out that you're waiting for payment on (notes receivable), physical property such as cars, computers, buildings, and any other item that you could liquidate.

Liabilities are what the company owes to creditors: for example, personal or bank loans, credit card debt, car loans, mortgage loans, and other payments that the company is responsible for.

A typical balance sheet displays the assets and liabilities of a company within a range of time, for example, on the first of the month.

Profit and Loss Statement
If the Balance sheet displays a snapshot in time, your Profit and Loss statement shows you the financial situation of the company over a specific time frame, such as a calendar or fiscal year, or a quarter, or a week. This is the total income that came into your business (the company got paid!) within a certain time frame —- minus the total expenses that the business incurred (the company made payments) within that certain time frame.

Federal Employee Identification Number or Tax ID Number
You will eventually receive a tax identification number directly for the company (separate from your own Social Security number). This number comes in for identification purposes, so keep the record of it on hand.

Organizing Documents
Your organizing documents typically include: Certificate (from your State) of Organization, your Articles of Organization, your Bylaws, Operating Agreement, a Company Information Sheet, a list of Officers, and a Ledger of members/partners.

Tax Records
Keep tax-related records (annual state and federal returns) forever. Keep receipts and documentation of any self-employment income for at least 6 years, and keep those records in as secure a place as possible.

When you've collected these documents and made them accessible, you're ready to use the information whenever needed. Recordkeeping moving forward relates to time/payroll, expenses (itemized list of what was spent to pursue new business), income (what the business takes in – cash, barter, checks, credit card, notes, etc.), and equity (additional partner investment or debt).

I know it can be tedious, but your goal here is to show as strong a position as possible in terms of your emerging business. As you grow, you'll be able to find bookkeepers, accountants, tax preparers, and financial advisors to help you make the most of your hard-earned money.

List your green business for free in the national directory at Follow me on Twitter at @monicadear and let me know about your green business!

Monica S. Flores  of 10kWebdesign is committed to educating, empowering, and connecting women in business — she believes in the triple bottom line of people, planet, and profits. She is available for consulting on web development, green business practices, and women in business.


Want to help? Your purchase of these resources allows me to continue bringing you information, resources, and support for green business women.


Social Networking for Women in Business

Social Networking for Women in Business, 136 pages of tips on managing your social media.


Available as an e-download or as a trade paperback from Amazon.


Click to purchase the e-version for $7.99 (use code: greengirls1).

Thirty Steps to Starting up your Green Business

Thirty Steps to Starting up Your Green Business, an easy-to-follow guide with 110 pages of details to launching and growing your green business.


Available as an e-download or as a trade paperback.


Click to purchase the e-version for $8.99 and download instantly.


Thank you for your support.




Related posts:

(Videos) 5 Kids Eco Craft Ideas For Dad!
DIY Braided Weave Top From An Old Sweatshirt (Video)
(Video) Sexy Vampire DIY Halloween Makeup Tutorial


  • This website is amazing. I will tell about it to my friends and anybody that could be interested in this subject. Great work guys!

  • My brother suggested I might like this web site. He was entirely right.
    This post truly made my day. You can not imagine simply how much time
    I had spent for this information! Thanks!

  • Everything published made a ton of sense.
    However, what about this? suppose you were to create a awesome title?
    I mean, I don’t wish to tell you how to run your website, however what if you added something that grabbed people’s attention? I mean Show
    me the Green: Managing your Money – —
    is a little boring. You ought to peek at Yahoo’s front page and watch how they create article titles to get viewers to click.
    You might add a video or a related picture or two to get people
    interested about everything’ve got to say. In my opinion, it would make your website a little livelier.

  • Hi there, You’ve done an excellent job. I’ll definitely
    digg it and personally suggest to my friends. I’m sure they’ll be benefited from this site.

  • It’s nearly impossible to find educated people for this subject, but you sound like
    you know what you’re talking about! Thanks

  • I know this if off topic but I’m looking into starting my own blog and was wondering what
    all is needed to get set up? I’m assuming having a blog like yours would cost a pretty penny?
    I’m not very internet smart so I’m not 100% positive.
    Any recommendations or advice would be greatly appreciated.


  • I like what you guys are up too. This type of clever work and coverage!
    Keep up the excellent works guys I’ve included you guys to
    our blogroll.

  • I’m not sure exactly why but this weblog is loading extremely slow for me.

    Is anyone else having this problem or is it a problem on my end?
    I’ll check back later on and see if the problem
    still exists.

  • Fantastic blog! Do you have any suggestions for aspiring writers?
    I’m hoping to start my own site soon but I’m a little lost on everything.
    Would you recommend starting with a free platform like WordPress or go for a paid option? There are so
    many choices out there that I’m totally confused .. Any tips?

  • 2. Hope to see more of your work soon.

  • I’m impressed, I must say. Seriously rarely do I encounter a blog that is each educative and entertaining, and let me tell you, you have hit the nail on the head. Your concept is outstanding; the issue is one thing that not enough people today are speaking intelligently about. I’m quite pleased that I stumbled across this in my search for something relating to this.

  • wonderful points altogether, you simply gained a emblem new reader. What would you suggest in regards to your post that you just made some days ago? Any positive?

  • I think the admin of this site is truly working hard in support
    of his site, as here every information is quality based stuff.
    Gamefly 3 month free trial

  • This design is steller! You certainly know how to keep a reader amused. Between your wit and your videos, I was almost moved to start my own blog (well, almost…HaHa!) Fantastic job. I really enjoyed what you had to say, and more than that, how you presented it. Too cool!

  • Excellent beat ! I wish to apprentice whilst you amend your web site, how can i subscribe for a blog site? The account aided me a applicable deal. I have been a little bit familiar of this your broadcast provided vibrant transparent concept

  • Thanks for your personal marvelous posting! I really enjoyed
    reading it, you happen to be a great author. I will always bookmark your blog and will come back from now
    on. I want to encourage you to definitely continue your great work, have a nice

  • You completed certain fine points there. I did a search on the issue and found the majority of persons will agree with your blog.

  • Hello There. I found your blog using msn. This is a really well written article.

    I will make sure to bookmark it and come back to read more of your useful info.
    Thanks for the post. I will certainly comeback.

  • You actually make it seem really easy with your presentation but I find
    this matter to be actually one thing which I think I might never understand.
    It sort of feels too complex and very vast
    for me. I am having a look ahead to your next post, I will try to get the grasp of it!