Digital Signatures for your Business

More and more of your vendors, suppliers, or customers will be confident with a digital version of your signature instead of a "wet" signature for things like invoices, purchase orders, proposals, agreements, contracts, NDA's, and the like.


Here are three tools that I highly recommend for working with digital signatures.


1) Invest in an e-Fax service.

We use RingCentral, which allows us to specify extension numbers, voice messages, and digital delivery of voice mail, and also gives us incoming and outgoing fax via e-mail. iPhone app available.


2) Get a high-quality version of your signature.

Either scan it or take a high-resolution picture of your signature so you have it in JPG format. Black ink on a white piece of paper is great. Then you have a version of your signature on file, should you need one.


3) Invest in a Mac — if not that, then get a reliable PDF-generating tool.

The default "print" option on Mac has a way for you to print out PDFs, so it is quite straightforward and easy to embed your signature jpg into a Word Document, then print it as a PDF. If you don't use Macs, consider how you can convert your documents to a shareable format like PDF or even flattened JPG files.



With the pace of exchange increasing and the ability for you to add security, passwords, or other items to documents, you can use a digital version of your signature in cases where an inked version is not as necessary.

Encourage the people who are requesting your bids to start moving away from paper copies (in some, 7 to 10 single-side printed hard copies of a document, and any proposal can easily reach 30 or 40 pages!)  and instead move towards electronic delivery, embedded signatures, and PDF formats.



Monica S. Flores of 10kWebdesign believes in the triple bottom line of people, planet, and profits. She creates effective, engaging websites for women-owned companies, green businesses, and progressive organizations: her focus is on organic, holistic, fair trade, and sustainable work, committed to Drupal development. Follow her on Twitter as @monicadear.



photo credit by David Paul Ohmer

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